Thursday, June 8, 2017

Board Briefs from June 6, 2017 Board Work Session

This information includes highlights of information received by the Ladue Schools Board of Education at the June 6, 2017 Board Work Session.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Superintendent Remarks
Superintendent Dr. Donna Jahnke reported that the district’s administrative team attended a two-day retreat last week for the purposes of preparing and planning for the 2017-18 school year and beyond.  Dr. Jahnke said she believes the administration is well positioned to continue to support our students and community at the highest level, and that significant time was dedicated to discussing the components of the Strategic Plan currently under development and scheduled for implementation in the 2017-18 school year.
High School Building Project: Bid Approval. Senior Project Manager Vernon Pfeil presented, and the Board approved, the administration’s recommendation for awarding a contract related to the high school renovation project. The bid process was coordinated by S. M. Wilson, the district’s construction management firm.

  • Balance of Civil Work, Landscaping, Irrigation & Pavers: Castle Contracting, LLC, for $975,600


Comprehensive School Improvement Program Review. Assistant Superintendent for Curriculum & Instruction Dr. Jennifer Allen provided an overview of the district’s Comprehensive School Improvement Program (CSIP).  The district’s CSIP outlines the objectives, strategies and programs that guide the district.  These objectives are incorporated into the following three areas in alignment with the district’s Strategic Plan and detailed in the documents linked to the header of this paragraph.

  • High Quality Teaching and Learning
  • Educating the Whole Child
  • Optimal Learning Environment

Performance-Based Evaluation Program Updates. Assistant Superintendent for Human Resources Ken Rossics outlined refinements to the evaluation program as recommended by the Evaluation Committee. Changes include minor timeline adjustments and revisions to various forms for more clarity, simplicity and more effective feedback. In addition, the Teacher Feedback Instrument will be voluntary for the 2017-18 school year except in individual instances where there are performance concerns. The Board will be asked to approve these recommended changes at the June 26, 2017 meeting.  

Policy Discussion.  Administrators outlined a number of policy changes which will be recommended for approval by the Board at the June 26, 2017 meeting.  The majority of these changes are being made at the recommendation of the Missouri School Board Association (MSBA) in order to keep district policies in compliance with state and federal law, and to accurately reflect current district practices in policy.

Financial Review. Assistant Superintendent for Business and Finance Dr. Jason Buckner presented an update on the district’s current financial status, as well as future projections, and led the Board in a discussion regarding setting strategy and direction aimed at sustaining and improving the district’s ability to deliver high-quality instruction in appropriate learning facilities, while also being fiscally responsible and delaying the potential for additional taxpayer requests for operational needs.    

Facilities Report. Mr. Rossics presented the total enrollment projections for the district, which show a slight increase in resident student enrollment (approximately 30 students each year for the next two years), but suggest much less growth than previously anticipated. Director of Facilities Mike Noonan presented a preliminary overview of the district’s Facilities Master Plan which will be used to guide planning for maintaining and improving the district’s buildings and properties.  A more thorough analysis and discussion of this document will take place at the June 13, 2017, Special Work Session.


The next Board of Education meeting will be a Special Work Session on June 13, 2017.  The following meeting will be a Business Meeting at 7 p.m. on June 26, 2017. Both meetings will be held at the Administrative Center, 9703 Conway Road. Tentative agenda items include the following.

Tentative Agenda Items for Special Work Session June 13, 2017:

  • Strategic Plan
  • 2017-2018 Budget Review
  • Finance/Facilities Future Projects: Future Planning
Tentative Agenda Items for Business Meeting June 26, 2017:

  • Consolidated Application for Federal Grants
  • 2017-2018 Student Testing Schedule
  • 2017-2018 Extra Duty Stipend Amounts
  • 2017-2018 School Lunch Prices
  • Final 2016-2017 Bus Routes
  • Hearing and Approval of 2017-2018 Preliminary Budget
  • Food Service Contract
  • Comprehensive School Improvement Program
  • Strategic Plan
  • Performance-Based Evaluation Program Changes/Certified Staff
  • Board Policies
  • High School Building Project
    • Project Report #15
    • Payment Applications/Bid Approvals

  • Professional Development Report and Plan
  • SAS122 Internal Controls/Risk Assessment
  • Fifth Grade Center Review