Board Briefs for Board of Education Business Meeting - December 9, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the December 9, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

2013 Individual School
 Teachers of the Year

Kathryn Ward, Fourth-Grade Teacher

Conway Elementary School

Lori Humphrey, Second-Grade Teacher

Old Bonhomme Elementary School

Sarah Adams Schwartz, Spanish Teacher

Reed Elementary School

Christy Eilerman, Kindergarten Teacher

Spoede Elementary School

Suzanne Costanza, Sixth-Grade Math Teacher

Ladue Middle School

Steve Schmidt, Industrial Engineering Technology Teacher

Ladue Horton Watkins High School

2013 District Teacher of the Year

Lori Humphrey, Second-Grade Teacher

Old Bonhomme Elementary School 

Superintendent Remarks

• Superintendent Dr. Donna Jahnke congratulated the Laduettes Dance Team on winning first place in both Poms and Hip Hop at the 2013 Lindbergh Yvonne Cole International Dance Competition on Saturday, December 7, 2013.  The team also won the Judge's Award for Outstanding Showmanship in Hip Hop.
• The high school will be conducting a Curriculum Fair on January 16, 2014 from 6 p.m. - 8 p.m.   Teachers will be available to share course content so students and parents can make more informed decisions about course selection.  This will also assist the district in creating a more efficient master schedule.  
• Dr. Jahnke announced the Boys Varsity Basketball team would be playing Hazelwood Central that evening for the championship in the Jerry Boeckman Memorial Tournament at Vianney and wished the team well.  (Unfortunately, the team lost 56-51.)
• The filing period for the April 8, 2014, general municipal election will open at 8 a.m. on Tuesday, December 17, 2013, and will close at 5 p.m., Tuesday, January 21, 2014.  Three Board of Education directors will be elected with each serving a three-year term.  Details are posted on the district website.  

ACTION ITEMS

2014-15 High School Course Changes. Assistant Superintendent for Curriculum and Instruction Dr. Laura Brock recommended, and the Board approved, several course changes to be put in place at Ladue Horton Watkins High School for the 2014-15 school year.  Recommended course changes include three course deletions, three course additions (including an additional Project Lead the Way course) and one course name change.

2014-15 LECC Tuition and BASK/TAS Rates.  After briefly reviewing historical financial support of the Ladue Early Childhood Center, Assistant Superintendent for Business and Finance Dr. Jason Buckner presented, and the Board approved, the administration's recommendation for tuition and rate changes for Ladue Early Childhood Center (LECC) and BASK (Before and After School Kare) programs for the 2014-15 school year.

• In order to make early childhood programming costs more consistent on an hourly basis, the recommendation was made for a flat hourly rate to be applied across all programs.  
• Similarly, for BASK (Before and After School Kare) programming, a consistent hourly rate was recommended, in addition to dropping the 9-hour/week option, but adding a drop-in option which is required to be scheduled in advance.   Those who use both morning and afternoon services will be provided a discount.    

2013-14 Revised Budget.  Dr. Buckner presented, and the Board approved, the 2013-14 Revised Budget.  Since the Preliminary Budget was approved in June, 2013, expenditure projections for the year have increased by approximately $150,000.  Specifically, five additional teacher assistants and three additional teachers were added, and adjustments were made to student transportation, increasing expenditures from $54.22 million to $54.37 million.  The district is still on track to stay well within the Board of Education expenditure increase parameter of 2% per year.

The district will surplus approximately $3.1 million during the year, continuing the plan to build the fund balance for several years before spending down the balance in future years, thereby prolonging the need for a voter-approved increase in the operating tax levy.

Local revenue projections have been decreased since the Preliminary Budget was approved, with the latest reports indicating an even greater decline in property assessments.  The result is anticipated to be approximately $900,000 less in current tax revenue to the district this year than last year.  The Board is anticipated to consider increasing the operating tax levy in September of 2014 closer to the allowable ceiling in order to attempt to keep the district "revenue neutral" going forward.

Board Policy Changes.  Dr. Jahnke presented, and the Board approved, the administration's recommendation for revising 25 district policies as a result of the district's ongoing policy review process.  For the most part, these changes are being recommended by the Missouri School Board Association (MSBA) to reflect changes in law.  In some cases the district is recommending modification of the MSBA policy language and/or additional cross-referencing.

INFORMATION ITEMS

Budget Update: Five-Year Financial Forecast.  The district’s overall financial outlook has altered only slightly since the following financial strategies were implemented to assist in managing the district’s operating budget.

• Reductions in expenditures
• Institution of a 15% unrestricted fund balance threshold 
• A $.49 operating levy increase through the passing of Proposition 1
• Setting a 2% unrestricted operating budget spending increase parameter

For the next two years, the district will continue to run a surplus budget.  However, beginning in the 2016-17 school year, with 2% spending parameters and flat revenue, the district will begin to spend down the district's existing fund balance and could reach the 15% unrestricted fund balance threshold in  approximately five years.

2014 District Summer School Programs.  Dr. Brock introduced Director of Student Services Dr. Derrick Wallace who presented a targeted approach to increasing opportunities for summer learning over the next several years.  Initially, for the summer of 2014, these options would include: an early childhood camp, an early childhood academic support program, Title I elementary programming, a high school credit recovery program and Title I high school programming.  The Board will make a decision regarding 2014 summer school programming at the January 27, 2014 Board of Education Business Meeting.

Second Semester Board Agenda.  Dr. Jahnke presented the anticipated plan for the Board to address various district topics during the remainder of the school year.

Tentative Agenda Items for Work Session Meeting January 13, 2014:

• Class Size Determination Discussion

Tentative Agenda Items for Business Meeting January 27, 2014:

• School Board Recognition Week
• Announcement of School Board Candidates
• 7th Grade Green Schools Project

ACTION

• Annual Renewal of Agreement to Participate in PEGS
• City of Ladue/District Resource Officer Agreement
• 2014 District Summer School Programs

INFORMATION

• Draft of 2014 Legislative Positions

The next Board of Education meeting will be a Work Session on January 13, 2014 at 6 p.m.  The next Business Meeting of the Board will take place on January 27, 2014 at 7 p.m.  Both meetings will be held at the Administrative Center, 9703 Conway Road.

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Board Briefs for Board of Education Business Meeting - November 25, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the November 25, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Staff Recognition

November 2013 Distinguished Service Award

Gene Gaffney, Supervisory Assistant

Ladue Horton Watkins High School

Board President Remarks

• Board President Jeff Kopolow recognized the end of American Education Week, thanking all staff members for their dedication to the students of the Ladue School District.  

Superintendent Remarks

• Superintendent Dr. Donna Jahnke noted how much we all have to be grateful for, and wished everyone a safe and happy Thanksgiving, as well as a well-deserved break.

ACTION ITEMS

Acceptance of Auditor's Report.  Assistant Superintendent for Business and Finance Dr. Jason Buckner recommended, and the Board approved, the Fiscal Year 2013 Audit.  A representative of Daniel Jones & Associates presented the district’s annual Independent Auditor’s Report which states all financial statements reviewed, in all material respects, fairly represent the respective financial activities, and each major fund, of the district, as of June 30, 2013.   The district received an “unqualified opinion,” the highest opinion a district can receive.

INFORMATION ITEMS

High School Course Changes.  Assistant Superintendent for Curriculum and Instruction Dr. Laura Brock introduced Ladue Horton Watkins High School Principal Brad Griffith who outlined recommendations for several course changes at the high school to be incorporated into the 2014-15 school year.  Recommended course changes include three course deletions, three course additions (including an additional Project Lead the Way course) and one course name change. Click on paragraph header for details.

2014-15 LECC Tuition and BASK/TAS Rates.  Dr. Brock introduced Ladue Early Childhood Center Interim Director Dr. Connie Brawley, Program Coordinator Jennifer Beaudean and Parent Educator Coordinator Debbie Cohen who presented their recommendations for tuition and rate changes for Ladue Early Childhood Center (LECC) and BASK (Before and After School Kare) programs.

• In order to make early childhood programming costs more consistent on an hourly basis, the recommendation was made for a flat hourly rate to be applied across all programs.  Dr. Brawley also recommended future consideration be given to lower hourly rates for those families utilizing more hours.
• Similarly, for BASK (Before and After School Kare) programming, Dr. Brawley recommended a consistent hourly rate structure and recommended dropping the 9-hour/week option, but adding a drop-in option which would be scheduled in advance.   Those who use both morning and afternoon services would be provided a discount.  

The Board discussed the financial ramifications of these changes and requested additional information.  The requested information will be provided prior to the Board making a decision on approving these recommendations at the December 9, 2013 Board of Education Business Meeting.  

2013-14 Revised Budget.  Dr. Buckner presented the 2013-14 revised budget, noting that since the Preliminary Budget was approved in June, 2013, expenditure projections for the year have increased by approximately $150,000.  Specifically, five additional teacher assistants and three additional teachers were added, and adjustments were made to student transportation, increasing expenditures from $54.22 million to $54.37 million.  The district is still on track to stay well within the Board of Education expenditure increase parameter of 2% per year.

The district will surplus approximately $3.1 million during the year, continuing the plan to build the fund balance for several years before spending down the balance in future years, thereby prolonging the need for a voter-approved increase in the operating tax levy.

Local revenue projections have been decreased since the Preliminary Budget was approved, with the latest reports indicating an even further decline in property assessments.  The result is anticipated to be approximately $900,000 less in current tax revenue to the district this year than last year.  The Board is anticipated to consider increasing the operating tax levy in September of 2014 closer to the allowable ceiling in order to attempt to keep the district "revenue neutral" going forward.

Board Policy Changes.  Dr. Jahnke presented a number of policies recommended for revision as a result of the district's ongoing policy review process.  For the most part, these changes are being recommended by the Missouri School Board Association (MSBA) to reflect changes in law.  In some cases the district is recommending modification of the MSBA policy language and/or additional cross-referencing.  These 25 policies will be brought back for approval to the next Board meeting for approval.

Tentative Agenda Items for the Board's Business Meeting on December 9, 2013:

      ACTION

• Board Policy Changes
• High School Course/Program/Procedure Changes
• 2013-14 Revised Budget
• 2014-15 LECC Tuition
• 2014-15 BASK/TAS Rates

      INFORMATION

• Budget Update: Five-Year Financial Forecast
• 2014 District Summer Programs
• Second Semester Board Agenda Calendar (January-August)
• Draft of 2014 Legislative Positions

The next Board of Education meeting will be a Business Meeting which will take place on December 9, 2013 at 7 p.m. at the Administrative Center, 9703 Conway Road.

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Board Briefs for Board of Education Work Session - November 11, 2013

This information includes highlights of the discussions of the Ladue Schools Board of Education at the November 11, 2013, Work Session, as well as links to the information received by the Board.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Board President Remarks

• Board of Education President Jeff Kopolow announced that the Ladue Novice Individual Speech and Debate Tournament will be held on Friday at 4 p.m. at Ladue Horton Watkins High School. He encouraged everyone to attend this event where the competition is as "fierce as any athletic competition."  

Superintendent Remarks

• Superintendent Dr. Donna Jahnke recognized the district's staff members who are also veterans, thanking them for their service to our country.  These staff members include: Roy Hagan, Hank Harrison, Rose Henke, Cindy Stevenson, Robert Snidman and J.B. Tate.  Board of Education Vice President Stacy Washington also served in the Air Force.  Veteran's Day activities occurred throughout the district today, commemorating the many military men and women who bravely serve our country.

INFORMATION ITEMS

Missouri Learning Standard Update.  Assistant Superintendent for Curriculum and Instruction Dr. Laura Brock updated the Board on the Missouri Learning Standards (what Missouri is calling the Common Core State Standards) and how they are being embedded into the curriculum already in place for the Ladue School District.

The presentation began with three district teachers demonstrating how the Missouri Learning Standards are placing more emphasis than previous state requirements on the application of knowledge as opposed to the content itself.

• Carolyn Parham, Second-Grade Teacher at Conway Elementary School, presented a lesson on poetry and the techniques used to teach students about alliteration, repeated lines, rhyming and rhythm.  
• Laila Crabtree, Sixth-Grade Social Studies Teacher and Department Chair, explained how important strong reading and writing skills are to successfully meeting the Missouri Learning Standards in social studies which require text-based question answering, informational writing and writing from sources.  
• Matt Strayhorn, Seventh-Grade Algebra Teacher, explained how he is using the "flipped" classroom concept to use time more effectively in his classroom.  As homework, students watch Mr. Strayhorn teach the lesson on video, leaving class time available for students to work in groups and for him to work individually with students struggling with specific concepts. 

Dr. Brock then reviewed information regarding how instruction will change to help students successfully meet the Missouri Learning Standards, by shifting from the acquisition of knowledge, to the assimilation of knowledge, to the application of knowledge.

MSIP 5.  Dr. Brock reviewed the district's Annual Performance Report, noting the district had an overall rating of 98.9%.  The district achieved 100% of points possible in the areas of Academic Achievement, College and Career Readiness, Attendance and Graduation Rate.  The district received 89.3% of points possible in Subgroup Achievement, with 75% scores in English Language Arts and Social Studies, and 100% scores in Mathematics and Science.  Dr. Brock explained the district will be looking closely at the disaggregated results to determine how best to improve results in the underperforming student groups.

Tentative Agenda Items for the Board's Business Meeting on November 25, 2013:

      ACTION

• Acceptance of Auditor's Report

      INFORMATION

• Proposed High School Course/Program/Procedure Changes
• 2014-15 LECC Tuition
• 2013-14 Revised Budget
• Board Policy Changes

The next Board of Education meeting will be a Business Meeting on November 25, 2013 at 7 p.m. and will be held at the Administrative Center, 9703 Conway Road.

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Board Briefs for Board of Education Business Meeting - October 28, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the October 28, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Staff Recognition

October 2013 Excellence in Education Award

Abby Wheeler, Science Teacher

Ladue Horton Watkins High School

Student Recognition
2013 National Merit Semifinalists

Emily Biest, Katherine Campbell, Enze Chen, Emily Chu, Justin Cole, 

Sam Crowder, Jialin Ding, Michael Figenshau, Robert Marshall, Shira Morosohk, 

Caleb Rosenthal, Nate Rushing, Scott Sanchez, Stella Schindler, Luke Song, Ben Zhang, Eric Zhu

Superintendent Remarks

• Superintendent Dr. Donna Jahnke attended a luncheon hosted by The Archway Chapter of Links, Inc. where Marteana Davidson, of the district's Video Technology department, was recognized for her volunteer work in media editing.  In addition, Harriet Kopolow, wife of Board of Education President Jeff Kopolow, was honored for her work with youth and the prevention of alcohol and drug abuse.  The Links is a volunteer service organization of women committed to enriching, sustaining and ensuring the culture and economic survival of African-Americans and persons of African ancestry.
• Dr. Jahnke congratulated Ladue Middle School students on their work to eliminate cyberbullying by selling STAMP bracelets.  STAMP stands for Students Together Against Mean Posts.  The slogan and bracelets were designed by Claire Rowe and are being sold at lunch at the middle school with proceeds going to an anti-cyberbullying organization.
• Dr. Jahnke announced the property owned by the district at 10601 Clayton Road in Frontenac is under contract with residential developer The Pulte Group.

ACTION ITEMS

Trane Service Contract.  Administration recommended, and the Board approved, a three-year contract with St. Louis Trane Service Company to maintain all major HVAC components for the district.  This budgeted expense will allow the district to maintain the current annual costs in place for the duration of the three-year contract and adds the West Campus equipment.

INFORMATION ITEMS

Enrollment and Residency Report.  Assistant Superintendent for Human Resources Ken Rossics presented the 2013-14 Enrollment and Residency Report, noting there were 4,097 students enrolled district-wide on the state's official "Count Day," representing an increase of 127 from last school year and equating to a 21.6% increase in enrollment over the last ten years.  Projections indicate enrollment will increase by approximately 100 more students in the next two years.  (The district enrolled 88 students from Normandy and Riverview Gardens school district as a result of the student transfer program put in place this past summer.  Transfer students were not reflected in the projections.)

The district has convened a Superintendent's Advisory Committee to study the educational and financial impact of class size and will report to the superintendent in December for Board of Education consideration in January.

Revenue Enhancement Discussion.  Dr. Jahnke and Assistant Superintendent for Business and Finance Dr. Jason Buckner led a discussion regarding the potential of alternative revenue sources for the district.  After outlining current district policies and practices, Dr. Buckner outlined possible alternatives including private fundraising through the alumni association and the Ladue Education Foundation, as well as corporate opportunities through the sale of naming rights and advertisements.

Tentative Agenda Items for the Board's Work Session on November 11, 2013:

• Missouri Learning Standards Update
• MSIP 5

Tentative Agenda Items for the Board's Business Meeting on November 25, 2013:

      ACTION

• Acceptance of Auditor's Report

      INFORMATION

• Proposed High School Course/Program/Procedure Changes
• 2014-15 LECC Tuition
• 2013-14 Revised Budget
• Board Policy Changes

The next Board of Education meeting will be a Work Session on November 11, 2013 at 6 p.m.  The Board's next Business Meeting will take place on November 25, 2013 at 7 p.m.  Both meetings will be held at the Administrative Center, 9703 Conway Road.

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Board Briefs for Board of Education Work Session - October 14, 2013

This information includes highlights of the discussions of the Ladue Schools Board of Education at the October 14, 2013, Work Session, as well as links to the information received by the Board.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Board President Remarks

• Board of Education President Jeff Kopolow commented on the Fifth Grade Center Community Open House held on October 9, 2013, noting the enthusiasm attendees had for the district's newest educational facilities and complimenting Principal Julie Helm, as well as the district's Facilities Department, on their preparations for a successful opening for students in August.

Superintendent Remarks

• Superintendent Dr. Donna Jahnke also noted how pleased she was with the Fifth Grade Center Community Open House, adding that approximately 150 people took this opportunity to tour the center.  Dr. Jahnke expressed her appreciation to Missouri Representative Jill Schupp and Creve Coeur City Council President Scott Saunder for attending and presenting resolutions to commemorate the opening of the center.
• Dr. Jahnke thanked Jill Badalamenti of Reed Elementary School, and Marteana Davidson and Don Goble of Ladue Horton Watkins High School (LHWHS), for collaborating to bring fourth graders to the high school's Video Technology Center to watch the filming of two HEC-TV "Explore!" segments.  The district enjoys a unique affiliation with HEC-TV by being the only high school to produce programming for HEC-TV and having HEC-TV regularly produce programming in our studios.  
• Dr. Jahnke commented on the continued success of Sixth Grade Camp.  Both she and Assistant Superintendent for Curriculum and Instruction Dr. Laura Brock attended the camp for a day this year and had the opportunity to participate in some of the hands-on learning experiences enjoyed by students.  Dr. Jahnke thanked the many, many employees of the district who help each year to create this great experiential educational opportunity for all the district sixth-graders.
• Finally, Dr. Jahnke commented on a great homecoming weekend.  The festivities began with a bonfire at the high school on Friday night.  Homecoming Day began on Saturday with the Ladue Education Foundation's 'Due Fun Run, followed by the homecoming parade organized by the high school's Character Education Committee, the football game against Affton, and, of course, the homecoming dance.  Dr. Jahnke expressed her appreciation for the collaboration amongst these groups to make the weekend fun, safe and successful.

INFORMATION ITEMS

Fifth Grade Center Final Report.  District administrators, including Dr. Jahnke, Principal Julie Helm, Assistant Superintendent for Business and Finance Dr. Jason Buckner, Facilities Director Mike Noonan, Information Technology Services Director Rob Highfill and Communications Director Susan Dielmann, presented the Board of Education with an overview and final report on the development and successful opening of the Fifth Grade Center.  Dr. Jahnke led the discussion, noting every department and level of employee was integral in ensuring this project was completed within budget and on time to open for the 2013-14 school year.

District Facilities Report.  Facilities Director Mike Noonan led a discussion outlining the current status of district facilities.  Joining him in his presentation were Facilities Department staff members Darin Farrell, Adis Hodzic and Chip Thomsen.  The presentation included an overview of improvements in the district's general maintenance procedures and systems monitoring.  Mr. Noonan noted the Facilities Board Advisory Committee will be working this year to update the Facilities Master Plan and incorporate it into the district's Strategic Plan in preparation for moving forward with facility improvement plans.

Tentative Agenda Items for the Board's Business Meeting on October 28, 2013:

      ACTION

• 2013-14 Bus Routes/Mileage
• Strategic Plan Changes
• Annual Floor Covering Replacement Bid
• Annual Trane Maintenance Service Contract

      INFORMATION

• Enrollment and Residency Report

The next Board of Education meeting will be a Business Meeting on October 28, 2013 at 7 p.m. and will be held at the Administrative Center, 9703 Conway Road.

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Ladue Schools Board of Education Business Meeting - September 23, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the September 23, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Staff Recognition

September 2013 Excellence in Education Award

Nancy Chambers, Seventh-Grade Mathematics Teacher

Ladue Middle School.  

Superintendent Remarks

• Superintendent Dr. Donna Jahnke announced 15 National Merit Semifinalists were announced and honored at a reception last week at the high school.  As part of the celebration, each of these students chose a teacher whom they believed had a significant impact on their academic success.  Each student made three choices, resulting in 40 teachers being named.  Dr. Jahnke commented on the impact all teachers have on our students and how very appreciative our students are of the many contributions made on their behalf.
• Dr. Jahnke reminded everyone of the community Open House at the Fifth Grade Center on October 9, 2013 from 6 - 8 p.m.   There will be self-guided tours, refreshments and a brief presentation at 7 p.m.  The entire community is encouraged to attend to see the district's newest educational facility.

ACTION ITEMS

Approval of 2013-14 Operating Budget Tax Levy.   As a result of the decrease in property assessments, the district's operating tax levy ceiling (when calculated using a single rate method) has been increased to approximately $3.3173, $.0773 higher than the current operating tax levy.  The Board elected to maintain the rate at $3.24, despite an estimated revenue decrease of approximately $1 million.  However, both the Board and administration acknowledged the need to consider raising the levy in future years to maintain district revenue at existing levels, should property assessments not increase.

Approval of 2013-14 Debt Service Levy.  Dr. Buckner recommended, and the Board approved, not raising the debt service levy at this time, despite the district's anticipated debt service fund revenue decreasing by approximately $125,000 from last year, as the revenue raised will still carry the district through the required payments for the year.  However, Dr. Buckner indicated a plan for moving forward would need to be discussed if assessments do not increase in 2015.  Opportunities for refunding will be evaluated, should they arise.

INFORMATION ITEMS

Class Size Discussion.  Dr. Jahnke led a discussion regarding the need to evaluate the district's class size policies and guidelines.  A Superintendent Advisory Committee on Class Size is being formed.  It will be led by Assistant Superintendent for Curriculum & Instruction Dr. Laura Brock and Assistant Superintendent for Human Resources Ken Rossics.  Committee members are in the process of being selected, and will consist of three teachers (one each from the high school, middle school and elementary schools); three parents (one each from the Finance Board Advisory Committee, Curriculum & Instruction Board Advisory Committee and the Parent District Council; one secondary building administrator; one elementary building administrator; and two Board of Education members.

The committee will be tasked with studying research about class sizes, the financial implications of changing class sizes, and what the minimum/maximum numbers should be at each grade level, based on what the parent community wants and the broader community will support.  The committee will report to the administration in January, and the Board will have these recommendations in time to impact the 2014-15 school year.

Meeting dates and times will be made available when they are known.

2013-14 Bus Routes/Mileage.  Dr. Buckner provided a summary of the steps taken to alleviate bus transportation challenges occurring this year.  These challenges are the result of the need to reconfigure bus routes in order to provide transportation to the Fifth Grade Center, while increasing budget dollars used for transportation as minimally as possible.  At the October 28, 2013 meeting, the Board will officially approve the 2013-14 bus routes.

Communications Report.  Communications Director Susan Dielmann, along with Communications Specialist Laura Shea and Webmaster D'Ante' DuCasse', presented the annual Communications Report to the Board, outlining the revised 2013-15 Communications Plan, as well as highlights of recently completed initiatives, an outline of projects currently in development, and those planned for the future.

Focus for Board Advisory Committees.  The administrative leaders of each Board Advisory Committee (Technology, Finance, Facilities and Curriculum & Instruction) outlined their plans and goals for the year.

Strategic Plan Update.  Dr. Jahnke provided the Board with a Strategic Plan update reflecting progress made and updated timelines for the goals and objectives set by the 2009-15 Strategic Plan.  During the 2013-14 school year, the district will be redeveloping its Strategic Plan with the goal of having a new plan in place for the 2014-15 school year.

Tentative Agenda Items for the Board's Work Session on October 14, 2013:

• Fifth Grade Center Final Report
• District Facilities Report

Tentative Agenda Items for the Board's Business Meeting on October 28, 2013:

      ACTION

• 2013-14 Bus Routes/Mileage
• Strategic Plan Changes
• Annual Floor Covering Replacement Bid
• Annual Trane Maintenance Service Contract

      INFORMATION

• Enrollment and Residency Report

The next Board of Education meeting will be a Work Session on October 14, 2013 at 6 p.m.  The Board's next Business Meeting will take place on October 28, 2013 at 7 p.m.  Both meetings will be held at the Administrative Center, 9703 Conway Road.

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Ladue Schools Board of Education Work Session - September 9, 2013

This information includes highlights of the discussions of the Ladue Schools Board of Education at the September 9, 2013, Work Session, as well as links to the information received by the Board.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Superintendent Remarks

• Superintendent Dr. Donna Jahnke noted there are continuing to be opening events around the district, including Curriculum Nights and Open Houses.  These are extremely important events for our families and a great way for parents to get a sense of what their children will be experiencing in the classroom during the school year.  
• Athletics and activities are in full swing with football, volleyball, soccer, tennis, and field hockey all having their first home games this week.
• The official community of the Fifth Grade Center will occur on October 9, 2013 with an open house from 6 - 8 p.m.  Details will be announced in the coming weeks

INFORMATION ITEMS

Operating Fund Levy and Debt Service Fund Levy.  Assistant Superintendent for Business and Finance Dr. Jason Buckner led a discussion regarding the administration's recommendation for setting the operating fund levy and the debt service fund levy for the coming year.  The Board will vote on both levies at their September 23, 2013 Business Meeting.

Dr. Buckner recommended not raising the debt service levy at this time, despite the district's anticipated debt service fund revenue decreasing by approximately $125,000 from last year, as the revenue raised will still carry the district through the required payments for the year.  However, he indicated a plan for moving forward would need to be discussed if assessments do not increase in 2015.  Opportunities for refunding will be evaluated, should they arise.

As a result of the decrease in property assessments, the district's operating tax levy ceiling has been increased to approximately $3.30, $.06 higher than the current operating tax levy.  Dr. Buckner explained if the Board maintains the rate at $3.24, revenue will decrease by approximately $700,000 in the 2013-14 budget year.  Board members indicated they were in favor of maintaining the rate at $3.24, but acknowledged the need to consider raising the levy in future years to maintain district revenue at existing levels, should property assessments not increase.

Standard & Poor's Financial Rating.  Dr. Buckner announced due to specific measures taken in the past three years to improve the district's financial management, practices and stability, the district has been able to maintain its AAA rating with Standard & Poor's.  This rating allows the district to receive preferred terms on bond funding.  Ladue School District is one of the few public school districts in the country to hold a AAA rating.

Tentative Agenda Items for the Board's Business Meeting on September 23, 2013:

      ACTION

• Tax Rate Hearing and Approval of Operating Fund Levy and Debt Service Fund Levy
• Special School District Contracts for Homebound Services and Substitute Personnel

      INFORMATION

• 2013-14 Bus Routes/Mileage
• Focus for Board Advisory Committees
• Communications Report
• Strategic Plan Update/Changes
• Class Size Discussion

The next Board of Education meeting will be a Business Meeting on September 23, 2013 at 7 p.m. and will be held at the Administrative Center, 9703 Conway Road.

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Ladue Schools Board of Education Meeting - August 26, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the August 26, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Board President Remark

• Jeff Kopolow commented on the success of the Opening Session for staff which took place on August 8, 2013, noting how, over the years, this annual program has gone from a simple "ringing of the bell" to a full-blown production.  He congratulated the Communications Department for their coordination of this program which takes place the morning of the first day all staff are back after summer break.
• Mr. Kopolow also commented on a very smooth opening of schools, noting how, even with the additional challenges of coordinating the student transfers in the last few weeks before the beginning of school, the first days of school have been very positive and relatively problem-free.

Superintendent Remarks

• Superintendent Dr. Donna Jahnke also commented about the school year being off to a great start.  While the state's official "count day" is not until September 25, 2013, overall district enrollment is currently 4,092, up 122 students from last year.  Some adjustments have been made to bus routes to address some initial transportation challenges and these issues are resolving very quickly.  In addition, the Fifth Grade Center is running smoothly and plans for a community Open House later this fall are underway.
• The district's contract with Sansone Group, entered into on October 23, 2012, to sell the old Ladue Early Childhood Center property (10601 Clayton Road in Frontenac), has expired and the district is now free to entertain other offers on the property.
• Dr. Jahnke announced class size policies and procedures will be an important topic of discussion in the coming year, and these conversations will begin at the Board's September 23, 2013, Business Meeting.  
• Dr. Donna Jahnke extended the district's condolences to the family and friends of Jessica Gartenberg, a 2013 graduate of Ladue Horton Watkins High School, who passed away on Friday, August 23, 2013.  Jessica's sister, Aliza, is a sophomore at the high school and Jessica's aunt, Susan Gartenberg, is a counselor at Reed Elementary School.  Dr. Jahnke said counselors would be available for student support, as needed, at the high school and at Reed, where Jessica was formerly a cadet teacher.   

ACTION ITEMS

2013-14 District Facilities Fee Schedule.  Board of Education policy requires annual approval of the fee schedule for use of the district's facilities.  Assistant Superintendent for Business and Finance Dr. Jason Buckner presented, and the Board approved, the 2013-14 fee schedule which keeps the current fee schedule in place, includes minor updates to the procedures and protocol for facility use, and updates the listing to reflect the opening of the Fifth Grade Center.

Patron Appointments to Board Advisory Committees.  Board President Jeff Kopolow announced the reappointments of community patrons to three of the district's Board Advisory committees for the 2013-14 school year, including the Curriculum & Instruction Committee, the Finance Committee and the Technology Committee.  There were no new open seats available this year, but Mr. Kopolow stressed the importance of community involvement in the district's decision-making processes and encouraged community members to look for opportunities to serve on these and other important district committees in the future.

INFORMATION ITEMS

District Preliminary MAP Test Results.  Assistant Superintendent for Curriculum & Instruction Dr. Laura Brock provided an overview of the Missouri Assessment Program (MAP) results released publicly on August 23, 2013.  Dr. Brock summarized the results and explained how this data will be used at the building, classroom and individual level to support student learning.

Board of Education Goals/Work Plan.  Mr. Kopolow gave the Board an opportunity to discuss a draft of the Board's work plan for the 2013-14 school year as developed during the Board's retreat during the summer.  The finalized plan will be approved at the September 23, 2013, Business Meeting.

First Semester Board Meeting Agenda Calendar.  Mr. Kopolow and Dr. Jahnke presented the general calendar of topics to be discussed by the Board at their currently scheduled meetings during the 2013-14 school year.  A number of in-depth workshops regarding educational initiatives are included.  This calendar will be adjusted and expanded to include additional topics over the course of the year.

Tentative Agenda Items for the Board's Work Session on September 9, 2013:

• Operating Fund Levy and Debt Service Fund Levy
• Standard & Poor's Financial Rating

Tentative Agenda Items for the Board's Business Meeting on September 23, 2013:

      ACTION

• Tax Rate Hearing and Approval of Operating Fund Levy and Debt Service Fund Levy
• Special School District Contracts for Homebound Services and Substitute Personnel

      INFORMATION

• 2013-14 Bus Routes/Mileage
• Focus for Board Advisory Committees
• Communications Report
• Strategic Plan Update/Changes
• Class Size Discussion

The next Board of Education meeting will be a Work Session on September 9, 2013 at 6 p.m.  The Board's next Business Meeting will take place on September 23, 2013 at 7 p.m.  Both meetings will be held at the Administrative Center, 9703 Conway Road.

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Ladue Schools Board of Education Meeting - July 22, 2013

This information includes highlights of action taken and information received by the Ladue Board of Education at the July 22, 2013, meeting.  This is an unofficial record.  Official minutes of each Board meeting are posted on the district website and are available for viewing at the Administrative Center after the Board approves them, typically two weeks after the meeting.

Board President Remark
Board President Jeff Kopolow introduced the topic of the student transfer program resulting from the June 11, 2013 Missouri Supreme Court Decision.  (See detailed information on the district’s website.)  He invited Dr. Donna Jahnke to share additional details.

Superintendent Remarks
With it being her first Board of Education meeting as Superintendent, Dr. Donna Jahnke expressed her enthusiasm for the district’s leadership team and the beginning of the new school year.

Dr. Jahnke also provided the current details of the student transfer program, reminding both the Board and audience members the number of applications for transfer changes on a daily basis and will not be finalized until August 1, 2013.

ACTION ITEMS

2013-14 Tuition Rate for Nonresident Property Owners.  Assistant Superintendent for Business and Finance Dr. Jason Buckner presented, and the Board approved, an annualized tuition rate of $14,534.75 for the 2013-14 school year.  Each school year, the Board of Education establishes a tuition rate. The 2013-14 rate was calculated, as suggested by the Department of Elementary and Secondary Education (DESE) and Cooperating School District (CSD) officials, by using the supplied Suggested Worksheet for Determination of Basic Tuition Charge.  It should be noted the tuition rate includes debt service.

Parameters Resolution for Bond Refinance.  Dr. Buckner presented, and the Board approved, authorization for the administration to pursue refunding of the district’s bond debt should the financial climate become favorable to do so.  The purpose of refunding would be to save tax dollars and thereby possibly reduce the need to increase the debt service tax levy in the future.

Edits to Policy GDBDA – Support Staff Leaves and Absences.  Assistant Superintendent for Human Resources Ken Rossics presented, and the Board approved, revisions to this policy in order to include information inadvertently excluded in the previous revision.

Edits to Policy JECB – Admission of Nonresident Students.   Dr. Jahnke recommended, and the Board approved, a revision to this policy in order to clarify the tuition payment schedule set by the Department of Elementary and Secondary Education for student transfers from unaccredited districts.

INFORMATION ITEMS

West Campus Renovation Projects. Dr. Buckner reviewed the status of renovation projects at the West Campus, reporting the Fifth Grade Center renovations, as well as the move-in schedule, remain on track for an efficient opening in August 2013.

Tentative Agenda Items for Business Meeting August 26, 2013:

      Opening of Schools Report

      ACTION

• Re-adoption of Board Policy BBFA – Board Member Conflict of Interest and Financial Disclosure; Other Policy Updates
• 2013-2014 District Facilities Fee Schedule
• Patron Appointments to Board Advisory Committees

      INFORMATION

• District Preliminary MAP Test Results
• Board of Education Goals/Work Plan
• First Semester Board Meeting Agenda Calendar

The next Board of Education meeting will be a Business Meeting on August 26, 2013 at 7 p.m. and will be held at the Administrative Center, 9703 Conway Road.